CCAASE Calendar Policies & Date Application

2010 CCAASE Calendar

2011 CCAASE Calendar 

CCAASE Calendar Date Application

The Commission for Community Assistance,  Arts and Special Events (CCAASE) is charged with the responsibility of reviewing and evaluating applications and establishing the Town of Telluride Calendar of Special Events.  CCAASE will consider the value to the community, impact on Town resources, effect on existing events, ability of a new applicant to organize an event, and past performance of an existing event.

New event applicants (did not use Town Park facilities in the pervious year applied for), or existing events requesting a change in date for 2011 that want to use Town Park facilities must be granted venue approval by the Parks and Recreation Commission prior to applying to CCAASE for approval. New event applicants that request use of town facilities may be required to provide a resume, references, proof of ability to organize the event, and make a presentation to CCAASE.

Click here for the application form for new or changed special events in Town Park.

Town ordinance requires events of 3,000 or more total participants to apply by the deadline for the regular CCAASE Calendar Date application process.

The Special Event Calendar is currently heavily scheduled on the weekends, especially in the summer months. The Town continues to attract new event applicants each year, and this situation has necessitated a more careful evaluation of how calendar dates are distributed. CCAASE will use the guidelines and criteria listed below to formulate a recommendation to Town Council.

GUIDELINES

• CCAASE must receive applications by 5:00 pm on May 7, 2010, for consideration for the 2011 calendar.
• Only special events may apply for a calendar date.
• Applications will be accepted from organizations and individuals that provide educational, artistic, entertainment, and cultural programs and opportunites in which Town of Telluride residents/workforce participate.
• CCAASE will review and establish the calendar at their regular meeting on Wednesday, June 2, 2010 at noon at Rebekah Hall. CCAASE will endeavor to treat all event applicants in a fair and equitable manner with regards to Calendar Date allocations.
• New events must provide management resume, proof of ability to organize the event in Telluride, reason for choosing Telluride as a location, a description of target audience, educational programs, economical/environmental/community impacts, cultural benefits, number of expected attendees, and parking, traffic, and general impact mitigation.
• All applications must be complete in order to be considered.
• Approval of a date application does not constitute approval for use of any Town property or facility. Calendar date holders must apply for use of facilities. Applications and forms are available at the Parks and Recreation Department and on the Town's website.
• The Review Criteria are not weighted or prioritized.

1. Length of time in existence on the requested date or weekend
2. Longevity of event in Town
3. Longevity of organization in Town
4. Value to community:
   • Cultural
   • Economic
   • Environmental
   • Social
5. Impact on Community:
   • Infrastructure
   • Environment
   • Economy
6. Change to existing events or new events:
   • Proximity to other events
   • Impact on other events with regards to economics, infrastructure, and available venues
   • Similar events
   • Crowd size
7. Fulfills requirements of Town contracts and Special Event Policies
8. Location of event (activities occuring within the Telluride Town limits have priority)